Setting agendas for technical visit 國外專家訪問行程之安排
Agendas for technical visits
Dear Dr. Smith,
Thanks for your fax response regarding bilateral cooperation between
our two organizations. We generally agree with your proposal. However,
the date of Dr.Jone's visit should preferably be in February of 2000
because we are usually quite busy during the month of January. A tentative
agenda of Dr. Jone's visit is summarized below:
Feb. 12, 2000 (Sun): Dr. Jones arrives in Taiwan
Feb. 13, 2000 (Mon): Meet CMS staff members and discuss Mr. Jone's schedule
Feb. 14, 2000 (Tue): Acoustics Laboratory consultation: Reciprocity
Feb. 15, 2000 (Wed): Calibration of microphones
Feb. 16, 2000 (Thu): 1. Acoustics Laboratory consulting: free-field
Feb. 17, 2000 (Fri): calibration of microphones and sound level meters
A presentation of a special topic:2 to 3 hrs
Feb. 18, 2000 (Sat): Sightseeing (arranged by CMS staff members)
Feb. 19, 2000 (Sun): Feb. 20, 1995 (Mon): Acoustics Laboratory consulting:Microphone Design
Feb. 21, 2000 (Tue): 1. Acoustics Laboratory consulting: Microphone Design
Presentation of a special topic:2 to 3 hrs
Feb. 22, 2000 (Wed): Acoustics Laboratory consulting: Hydrophone design
Feb. 23, 2000 (Thu): Acoustics Laboratory consulting: Hydrophone design
Presentation of a special topic:2 to 3 hrs
Feb. 24, 2000 (Fri): Discuss further cooperation in acoustics
Discuss further cooperation between our two organizations
Feb. 25, 2000 (Sat): Return to Russia
The agenda and consulting topics can be changed, if necessary. Any
comments or suggestions regarding the aforementioned proposal would
be highly appreciated. If the proposal is acceptable, please send
us Dr. Jones's presentation topics and curriculum vitae as soon as
3.8 Agenda for technical visit
Dear Mr. Smith,
Allow me to introduce myself.
I am a colleague of Miss Lin. She will be a guest worker at the ABC
Institute (Paris) from February 19 to June 13 and will be absent during
your visit to CMS.
Your responsibilities in
the upcoming visit Therefore, I will take over the responsibility
of arranging your visit itinerary.
of what topics should be covered during the visit After discussing
the matter with Mr. Chang, I suggest the following topics of discussion
for our meeting in May:
1. Coaxial noise standard & radiometer. The content of this topic
is provided in your fax dated 1/23/94.
2. Microwave measurement in general. It won't be necessary for you
to prepare a lecture. After you have visited our laboratories, however,
could you provide us with some suggestions regarding measurement accuracy
improvement, error analysis and measurement assistance? On the other
hand, you are more than welcome to give a lecture.
3. Low noise figure measurement of devices. This topic is what most
interests our customers (from industrial sector to academia). Some
manufacturers already produce Low Noise Amplifiers (LNA) and Low Noise
Blocks (LNB). Until now, however, no one has devised an accurate method
of measuring uncertainty. Therefore, if you agree, we would like to
arrange for you to give a talk on this topic, in a seminar, during
your visit in May.
If you would like to add anything to the above topics, please feel
free to let me know.
Proposing a technical visit's agenda.
Using 3.8 on the accompanying software as a model, write a letter
proposing an agenda for a technical visit. Be sure to adhere to
the following guidelines: State your role in the upcoming technical
visit. Propose topics of discussion. Invite suggestions regarding
the proposed agenda.
3.9 Agenda for technical visit: part one
Circumstances of upcoming visit I'm glad
to hear you are planning to come to Taiwan and visit UCL. Quite some
time has passed since we met at the AIChE meeting. As of now, I am
available the week of May 17-24. However, please let me know, as soon
as possible, the specific date you would like to visit UCL so that
I can keep that day open for you. Once the date has been fixed, I
will let Dr. Lin know that you are planning to visit us.
Arrangements you have made to satisfy the speaker's
particular interestsAs far as the zeolite A process is concerned,
I will talk to the person currently responsible for that project and
invite him to sit in on our discussion.
I hope you can spend the entire day here so that we'll have sufficient
time to reminisce on the good old days. It will be great to see you
Means of communication to be used for
arranging details of the visit Let's use fax transmissions
as our communication mode: I believe that this will be the best way.
My fax number is included in the above letterhead.
3.10 Agendas for technical visit: part two
Tentative schedule for technical visit
The schedule of your trip to Taiwan has tentatively been arranged
5/17: Arrive in Taiwan, and stay in Taipei
5/18: Take the train from Taipei to Hsinchu and visit UCL in the evening.
I will accompany you to Chiayi by train.
5/19: Visit ABC's R&D Center in Chiayi in the evening. You can take
a train to Kaohsiung yourself and stay in a hotel. I will arrange
for a friend to pick you up on 5/22
5/20: Visit the ABC Kaohsiung Refinery. Return to Taipei in the evening.
The above schedule is only tentative and I still need to confirm it
with some of my friends. As soon as everything is finalized, I'll
let you know.
3.11 Agendas for technical visits: part three
Final details for technical visit I'd
like to reconfirm your schedule in Taiwan and add some detailed information:
1. You'll arrive in Taiwan on 5/17. I recommend that you come to Hsinchu
directly from the airport, which is located between Taipei and Hsinchu.
If you prefer, I can arrange for transportation from the airport to
bring you to Hsinchu (you can directly pay the driver). If this arrangement
is agreeable, please let me know your flight schedule and arrival
time. I'll give you more detailed instructions later.
2. On 5/18, I'll pick you up at the hotel and bring you to UCL. You'll
stay at UCL until the late afternoon. We'll then take a train from
Hsinchu to Chiayi.
3. On 5/19, you'll visit ABC's R&D center and give a presentation
and discuss the market potential of Zeolite and Isomerization. In
the late afternoon, you can take a train (by yourself) to Kaoshiung
and then take a taxi to the hotel.
4. On 5/20, one of my friends will meet you at the hotel and take
you to ABC's Kaohsiung Refinery. At the Refinery, you will meet with
engineers from the technical department and discuss Xylene isomerization.
The Kaohsiung Refinery's technical department is responsible for all
the technical business conducted at the Kaohsiung Refinery and at
the Linyuan Refinery. All business decisions and transactions, such
as catalyst and technology selection, are handled by this department.
My friend has recommended that you visit this department instead of
the Linyuan Refinery. Besides, if time permits, engineers from the
Linyuan Refinery can come to the Kaohsiung Refinery and attend your
meeting. I believe this would be a preferable arrangement. Following
your discussion at the Kaohsiung Refinery, you will take a plane to
Taipei with one of my friends and stay there overnight.
5. Sorry, but I'll be unable to accompany you to Kaohsiung. However,
once your trip has been finalized, I'll make all the necessary hotel
reservations and train ticket purchases. I'll be out of town between
5/13 and 5/15. To ensure that everything has been covered, please
let me know your flight schedule (flight number, arrival time), as
well as any suggestions you might have.
6. Please do not forget to send me your company's product portfolio
so that I can pass this information on to someone who can help you.
I hope this trip will be successful. See you soon!
3.12 Agendas for technical visits: part four
Our trip to ABC's Kaohsiung Refinery on Thursday, June 3 has been
approved. Mr. Lin of CDE Enterprises will accompany you to the refinery.
His telephone and fax numbers are:
The finalized schedule is: June 2 (Wednesday)
Seoul to Taipei NW029 16:20-18:00
Take a limo to Taipei and stay in a hotel overnight (Mr. Lin will
help you make reservations). June 3 (Thursday)
Tom will pick you up at the hotel. Take a plane to Kaohsiung and visit
the Kaohsiung Refinery. Return to Taipei and leave Taiwan the following
day (June 4). Please reconfirm the above details with Mr. Lin via
fax. Also, let him know your presentation topic in advance. Don't
forget to bring your business portfolio. Mr. Lin will also help you
reserve a plane ticket to Kaohsiung. Please give me a call once you
have arrived in Taiwan.
I also suggest that you give Mr. Lin a brief description of ABC and
that you send a products portfolio prior to your arrival in Taiwan.
That way, he will have a chance to review those materials before discussion
with you. Much appreciation for your cooperation in this matter.
3.13 Agendas for symposium (preliminary)
Dear Professor Kawasaki,
Acknowledgement of speaker's acceptance
We were pleased to hear from Professor Chang (National Taiwan University)
concerning your willingness to serve as a speaker at the Combustibility
of Building Materials Symposium.
Place and time
The meeting will be held April 25-26, 1994 at
the National Central Library, Taipei. What the speaker can hopefully
prepare We hope that you can give two lectures, which will be at 13:20-14:05
and 15:10-15:55 (4/25/94), respectively. Please fax us your curriculum
vitae, lecture topics, and half-page abstracts before January 31,
1994. Also, please send us the complete papers before March 1, 1994.
Please fax and send all your materials (i.e., abstracts, papers and
curriculum vitae) to us at FAX No. 035 123456 so that we will have
sufficient time for translation and printing. Our correspondence address
is included in the above fax heading. Thanks in advance for your cooperation.
The sponsors will provide
roundtrip airfare and transportation from Japan to the conference
site, as well as hotel accommodations and living expenses for seven
days (4/23-4/29). We have already faxed the informal invitation. A
formal invitation letter with a complete program will be sent out
by Dr. Johnsee Lee, the General Director of UCL, ITRI. Please do not
hesitate to contact me if you have any questions.
Introducing the program for a technical
meeting. Using 3.13 as a model, write a letter introducing the program
for a symposium. Be sure to adhere to the following guidelines:
Give specifics of the symposium, i.e. date, place, and time of lecture.
Request all necessary materials, e.g. curriculum vitae, lecture
topics, and complete papers. Outline what your organization will
provide, e.g. round-trip airfare, hotel accomodations, and living
3.14 Agendas for symposiums: final details
Dear Professor Kawasaki,
Acknowledgement of receipt of requested materials for symposium
Thank you for your papers. The agenda for the Symposium on the Flame Retardation
and Fire Resistance of Building Materials is attached. Translation
service Two translators (Japanese to Chinese) will be provided during
your talk. These translators may want to discuss your talk with you
beforehand to ensure translation accuracy. Up to 200 participants
are expected to attend.
Final details and preparations prior to speaker's arrival
dinners are to be held on the evenings of April 25 and 26, and there
will be a short tour of Taipei on April 29. As mentioned in my earlier
FAX, the sponsors will provide roundtrip airfare (Business Class)
and transportation to the conference site, along with hotel and living
expenses for seven days (4/23-4/29). Please
let me know your arrival and departure times and flight numbers so
that we can give you a ride from the airport to the hotel. Please
keep the receipts from your travel agent for reimbursement.
Feel free to contact me if there is anything
I can help you with. I hope you will enjoy the conference and the
Symposium on the Flame
Retardation and Fire Resistance of Building Materials
Background and Objectives
The Symposium on the Flame Retardation and Fire Resistance of Building
Materials is a forum in which to discuss fire issues associated with
developments in flame retardant materials and fire safety testing.
Purpose of symposium Our ultimate goal
is to enhance fire safety.
The Symposium will emphasize building materials. A general scope of
furnishing materials used in Taiwan is to be provided in this event.
Who should atttend this event? This symposium
is therefore ideal for officials, legislators, and those from the
industrial sector who need to keep abreast, and even ahead, of these
Building Research Institute, Ministry of Interior
Union Chemical Laboratories, ITRI
The Combustion Association of the R.O.C.
April 25-26, 1994
The National Central Library, Taipei
April 25, 1994 (Monday) Session 1
Developments in Flame Retardants and Flame-Retardant Polymers
0900-0930 Opening Remarks
0930-1020 Important Trends in the Flame Retardant Industry
1040-1125 The Application and Development of Flame Retardant Plastics
1125-1210 Selected Flame Retardant Products and Test Methods for Furniture
and Electrical/Electronics Markets
Session 2 Applications and Developments in Flame-Retardant Wood
1320-1405 Research and Development of Fire Protected Wood Products
1405-1450 Development and Application of the Fire-Resistive Wooden
1510-1555 Fire Endurance of Wood and Wood Composites with Gradient
1555-1640 The History and Future of Phosphorus Flame Retardants
April 26, 1994 (Tuesday) Session 3
Fire-Protection Research in Taiwan
0900-0945 Professor Chen
0945-1030 The Development and Application of Sprinkler's Inspection
Criterion Used in Buildings
1050-1135 The Movement and Control of Fire and Smoke
1135-1220 Method and Theory: Aircraft Interiors Flammability Tests
Session 4 Fire Protection for Electrical Cables
1320-1405 Application and Development
1405-1450 Fire Protection: Wire and Cable
1510-1555 A Review of Global Fire Safety Test Methods, and Trends
in the Wire and Cable Industry
1555-1640 A Review of BRI Funded Research Projects Involving Fire
Performance of Interior Finishing Materials
Providing final details of a technical
lecture. Using 3.14 as a model, write a letter to provide the final
details of a symposium lecture. Be sure to adhere to the following
guidelines: Acknowledge receipt of previously requested materials.
Mention incidentals related to the symposium lecture, e.g. translators,
handouts, and transparencies. Restate arrangements for compensating
the lecturer's expenses. Include a copy of the symposium agenda.
agendas for technical visit 國外專家訪問行程之安排 involves
correspondence to arrange a technical visit from abroad. Correspondence
that involves the arrangement of a technical visit from abroad commonly
includes the following:
Speaker invitations should include such preliminary information the
participant will play and the topics covered at the event.
"In light of your renowned research and your contributions in the
field of GRIN polymers, we would like to formally invite you to serve
as the Invited Speaker at the upcoming GRIN Materials Symposium."
"We would like to invite you to give a talk at our upcoming silicone
"This is an official invitation to three ABC Corporation specialists,
Mr. Smith, Mr. Jones, and Ms. Lin, to participate in a CGMP seminar
and visit our local bulk pharmaceutical chemical plants."
"Please recommend one scientific expert to serve as a short term consultant
at CMS, whose expertise is highly relevant to the following subjects."
The details of the event
The letter should include specific topics, time of the event, and
perhaps a description of some of the participants who will attend
"We are organizing a seminar on Conductive Plastics for Anti-static/ESD
Applications that will be held at Union Chemical Laboratories/ITRI
on April 16. The ultimate purpose of the seminar will be to provide
a channel of communication between IC assembly houses and IC container
manufacturers. The seminar will also focus on issues related to the
properties and technology of conductive plastic compounds."
"The meeting will be held April 25-26, 1994 at the National Central
Library, Taipei. We hope that you can give two lectures, at 31:20-14:05
and 15:10-15:55(4/25/94), respectively."
"Reception dinners are to be held on the evenings of April 25 and
26, and there will be a short tour of Taipei on April 29.
Compensation for the visit
Financial details regarding compensation should be stated as simply
and directly as possible to avoid confusion:
"Roundtrip airfare ticket (business class) and accomodations will
"Please pay in advance for the roundtrip airfare ticket, and other
incidental expenses and retain the receipts. We will pass reimburse
you (by check) prior to your departure of Taiwan."
Preparations prior to the visit
The speaker should not be given any last minute surprises with respect
to what materials and further information is required.
"Please fax us your curriculum vitae, lecture topics, and half-page
abstracts before January 31, 1994, as well as the complete papers
before March 1, 1994. Please fax and send all your materials to me
on time so that we will have sufficient time for translation and printing.
"I also need your curriculum vitae, including: NAME, DATE OF BIRTH,
PLACE OF BIRTH, NATIONALITY, MARITAL STATUS, ACADEMIC QUALIFICATIONS,
PROFESSIONAL EXPERIENCE, SCIENTIFIC ACHIEVEMENTS, CURRENT SCIENTIFIC
ACTIVITIES, OTHER SCIENCE-RELATED ACTIVITIES, AND SELECTED PUBLICATIONS."
Additional instruction can be found in the accompanying Power Point presentation.
Further practice can be found in A Correspondence Manual for Chinese Technical Writers by Ted Knoy.