Inviting speakers 國外演講者之邀請
3.1 Inviting speakers
Dear Professor Kawasaki,
Invitation In light of your renowned
research and your contributions in the field of GRIN polymers, we
would like to formally invite you to serve as an Invited Speaker at
the upcoming Grin Polymer Materials Symposium. Place
and time of eventThis symposium is to be held at Union Chemical
Laboratories (Hsinchu, Taiwan) on March 15, 1994.
We hope your lecture will include a discussion
of trends and current developments in GRIN POF, GRIN LENS, and backlight
Compensation We will provide a roundtrip
airfare ticket and accomodations. I advise you to stay here for one
week (if at all possible) so that you can enjoy some of the sights
that Taiwan has to offer. Please advise us of your flight number so
that we can meet you at the airport.
What the speaker should prepare Please
send us your lecture title and outline, along with related handouts,
before February 28, 1994. We will then have a sufficient amount of
time to make copies and appropriate arrangements. I also need your
curriculum vitae, with contents to include: NAME, DATE OF BIRTH, PLACE
OF BIRTH, NATIONALITY, MARITAL STATUS, ACADEMIC QUALIFICATIONS, PROFESSIONAL
EXPERIENCE, SCIENTIFIC ACHIEVEMENTS, CURRENT SCIENTIFIC ACTIVITIES,
OTHER SCIENCE-RELATED ACTIVITIES, AND SELECTED PUBLICATIONS.
Please do not hesitate to let me know if you have any concerns and/or
suggestions. Your contribution to this symposium would definitely
benefit all the participants.
Inviting a speaker. Using 3.1 as a model,
write a letter inviting a speaker to participate in an event, such
as a symposium. Be sure to adhere to the following guidelines: Invite
the speaker. State the place and time of the event, along with general
topic of the lecture. Mention airfare and accomodation arrangements.
Ask the speaker to provide a lecture title, handouts, and a curriculum
vitae. Close with an optimistic appraisal of the speaker's contribution
to the event.
3.2 Inviting a speaker (shorter version of 3.1)
Dear Professor Kawasaki,
In light of your renowned research in the field of GRIN polymers,
I would like to invite you to speak at the upcoming GRIN Polymer Materials
Symposium. This symposium is to be held at Union Chemical Laboratories
on March 14, 1994 in Hsinchu, Taiwan.
My colleagues will contact you regarding details of the symposium
and travel arrangements. Your contribution to the symposium would
definitely benefit all of the participants.
3.3 Inviting a seminar speaker
Dear Dr. Chang,
How you came to learn of the potential speakerWe are pleased to hear that you will be returning to Taiwan
next month. Dr. Lin of ABC Company gave us your curriculum vitae,
which shows you to be an expert with a solid background and rich experience
in silicone technology. Your organization's
interest in the person's field
This is one of the fields we at Union Chemical Laboratories (UCL)
are highly interested in developing.
InvitationTherefore, we would like to invite you to give a talk at an
upcoming seminar that will focus on silicone technology. This seminar
is to be held at UCL on December 23. Topics
to be covered at the seminar The seminar will focus on four
topics: (1) the chemistry of silicone, (2) the manufacturing of commercial
silicone resin/rubber, (3) the processing technology of commercial
silicone compounds and (4) the application of silicone compounds.
Suggest topics for the speaker to cover
We think that you would be the most appropriate speaker for topics
(1) and (2). The other topics, (3) and (4), will be covered by two
experts from ABC Corporation.
Please let us know as soon as possible if you will be able to accept
our invitation. If so, please send us the text of your talk before
December 10. I look forward to hearing from you soon.
3.4 Inviting a seminar speaker
Dear Mr. Lin,
We are planning a seminar on Conductive Plastics for Anti-static/ESD
Applications, which will be held in Hsinchu on April 16. This seminar
will focus on channels of communication between IC assembly houses
and IC container manufacturers. The properties, application and technology
of conductive plastic compounds will also be discussed.
We have learned that you are ABC Corporation's agent in Taiwan. We
would be very pleased if you could participate in this event. Perhaps
you could also recommend a speaker, preferably an engineer with relevant
experiences, who could discuss the properties and technology of highly
conductive carbon blacks (e.g., the KetjenBlack series)and carbon
I look forward to hearing from you.
3.5 Speaker invitations (a shorter version for foreign travel application
This is an official invitation for three ABC Corporation specialists,
Mr. Smith, Mr. Jones, and Ms. Lin, to give a CGMP seminar and to visit
local bulk pharmaceutical chemical plants. The duration of the seminar
is three days, with two days scheduled afterwards for plant visits.
ABC's specialists will arrive in Taiwan (R.O.C.) on 4/25/1993 and
return on 5/1/1993.
speakers 國外演講者之邀請 involves correspondence to
arrange a technical visit from abroad. Correspondence
that involves the arrangement of a technical visit from abroad commonly
includes the following:
Speaker invitations should include such preliminary information the
participant will play and the topics covered at the event.
"In light of your renowned research and your contributions in the
field of GRIN polymers, we would like to formally invite you to serve
as the Invited Speaker at the upcoming GRIN Materials Symposium."
"We would like to invite you to give a talk at our upcoming silicone
"This is an official invitation to three ABC Corporation specialists,
Mr. Smith, Mr. Jones, and Ms. Lin, to participate in a CGMP seminar
and visit our local bulk pharmaceutical chemical plants."
"Please recommend one scientific expert to serve as a short term consultant
at CMS, whose expertise is highly relevant to the following subjects."
The details of the event
The letter should include specific topics, time of the event, and
perhaps a description of some of the participants who will attend
"We are organizing a seminar on Conductive Plastics for Anti-static/ESD
Applications that will be held at Union Chemical Laboratories/ITRI
on April 16. The ultimate purpose of the seminar will be to provide
a channel of communication between IC assembly houses and IC container
manufacturers. The seminar will also focus on issues related to the
properties and technology of conductive plastic compounds."
"The meeting will be held April 25-26, 1994 at the National Central
Library, Taipei. We hope that you can give two lectures, at 31:20-14:05
and 15:10-15:55(4/25/94), respectively."
"Reception dinners are to be held on the evenings of April 25 and
26, and there will be a short tour of Taipei on April 29.
Compensation for the visit
Financial details regarding compensation should be stated as simply
and directly as possible to avoid confusion:
"Roundtrip airfare ticket (business class) and accomodations will
"Please pay in advance for the roundtrip airfare ticket, and other
incidental expenses and retain the receipts. We will pass reimburse
you (by check) prior to your departure of Taiwan."
Preparations prior to the visit
The speaker should not be given any last minute surprises with respect
to what materials and further information is required.
"Please fax us your curriculum vitae, lecture topics, and half-page
abstracts before January 31, 1994, as well as the complete papers
before March 1, 1994. Please fax and send all your materials to me
on time so that we will have sufficient time for translation and printing.
"I also need your curriculum vitae, including: NAME, DATE OF BIRTH,
PLACE OF BIRTH, NATIONALITY, MARITAL STATUS, ACADEMIC QUALIFICATIONS,
PROFESSIONAL EXPERIENCE, SCIENTIFIC ACHIEVEMENTS, CURRENT SCIENTIFIC
ACTIVITIES, OTHER SCIENCE-RELATED ACTIVITIES, AND SELECTED PUBLICATIONS."
Additional instruction can be found in the accompanying Power Point presentation.
Further practice can be found in A Correspondence Manual for Chinese Technical Writers by Ted Knoy.